CrossFit Box Management Software — WODs, Leaderboards, Affiliates

Drop-ins are 5–15% of revenue at most boxes — not huge, but the operational cost is disproportionate. Each drop-in needs a waiver signed, a fee collected, a class booked, a movement-experience disclosure, and a brief introduction to the coach. Done manually it eats 15 minutes per drop-in and creates real liability if the waiver is lost.

GymViz makes drop-ins zero-touch. The visiting athlete books online before they arrive, signs a digital waiver tied to their email and a timestamped IP, pays the drop-in fee through Telr/PayTabs/Stripe, and gets a class confirmation with location and parking instructions. The coach gets a heads-up notification with the athlete's name, CrossFit experience level, and any movement restrictions. By the time they arrive, everything is done.

Every CrossFit affiliate has the same annual rhythm: pay the USD ~3,000 affiliate licence fee in January, run the Open in February, run Quarterfinals in March/April, see signups spike in September after Murph season, and renew memberships after the holiday rush in January.

GymViz tracks this calendar natively. Affiliate fee renewal alerts. Open registration windows with auto-templated WhatsApp campaigns to your members ("register for the Open by X date"). Murph day prep. New Year's January sign-up surge handled with automated trial-conversion sequences. The product knows what time of year it is and adapts the workflows accordingly.